Before you pay anything, the full scope arrives in writing: the concept direction, the venue hold, decoration, entertainment slots and the people working your date. Lines we do not cover are stamped as not included, so nothing turns up as a surprise at 23:00.
We plan private adult birthday celebrations in Kyiv and across Ukraine. Alcohol is optional, 18+ only and served by licensed bartenders, with non-alcoholic alternatives on every run-sheet. No gambling, casino-style games, poker or adult entertainment is offered in any package.
03 / Run-sheet
Concept, venue, decor, entertainment, staffing and deposit, set side by side across three packages. A partial stamp is a fixed scope, written into the quote.
| Run-sheet row | Essential | Signature | Full Production |
|---|---|---|---|
| Concept and theme design | Included | Included | Included |
| Venue shortlist and coordination | Partial, 5-day hold | Included | Included |
| Decor build and styling | Not included | Included | Included |
| Entertainment scheduling | Partial, 1 slot | Included, 3 slots | Included, 5 slots |
| On-site staffing | Not included | Coordinator, 6 h | Host and coordinator |
| Licensed bar service, 18+ | Not included | Optional add-on | Optional add-on |
| Deposit to hold the date | 30% | 30% | 30% |
A 30% deposit holds the date and the balance is due 7 days before. Read the deposit terms or the booking FAQ.
Terms are fixed in the written quote before any payment leaves your account.
Payable once you approve the run-sheet. We request the venue hold the same working day.
The remaining balance clears 7 days before the event date, after the final guest count is locked.
Move the date once, up to 21 days before the event, subject to venue availability.
Refund and cancellation wording is printed in your written quote and repeated in the FAQ.
Full refund wording sits in your quote and in the package FAQ. Alcohol is optional, 18+ only, served by licensed bartenders, with non-alcoholic alternatives on every run-sheet.
05 / FAQ
Four answers cover most of what is asked before a quote is written. Anything outside them goes to the planner by phone or email. Send your question.
Each written quote is built from the run-sheet, not from a flat rate. Concept, venue hire, decoration, entertainment slots, staffing hours and the guest count are priced line by line, then combined into a single UAH total. A 30% deposit holds the date, and the balance is due 7 days before the event. Package bands on this page are estimates only, so venue availability and the final guest list can move the number.
Rescheduling is free once, up to 21 days before the event, subject to venue availability. Cancellation terms sit in the written quote and follow the Refund and Cancellation Policy. Deposit amounts already committed to a venue or entertainer are handled case by case and confirmed in writing before you pay.
Alcohol is optional and never part of the base package. When you add it, service is 18+ only and handled by licensed bartenders, with measured pours and non-alcoholic alternatives on the same menu. We do not plan drinking games or encourage excess. Full detail is in the Alcohol Policy.
Kyiv is the home base, with venue coordination across Ukraine on request. Travel, overnight staffing and supplier fees outside Kyiv are quoted separately so the run-sheet stays transparent. If a venue you like is not on our list, send the address and we will check capacity, floorplan and hold status before confirming.
Yes. External suppliers are welcome when the venue allows them and their load-in times fit the schedule. We keep them on the same timeline, confirm insurance where required, and note the handover points in the run-sheet so nothing overlaps with dinner or speeches.
Six to ten weeks is comfortable for a Saturday in Kyiv. Peak dates in December and late spring often need three months. Short-notice events are possible when a venue hold opens, and the deposit is what secures the date.